User Fields

User Fields are the title headings of the personal credentials in the User Details page. Instead of the default staff number, position etc. you can customise them to suit your business requirements.

1. To change these, simply click the Software Settings icon from the Software Settings sub-menu on the Navigation Menu and select the User Fields button.
   
   

2. The User Fields page will then be displayed.
   
   
   
   User Identification Headings
   Here, you can define the two fields that are by default used for the forename and surname. Simply enter the new text into the corresponding text boxes.
   

• Display Name Order
  The display name drop-down selection boxes allow you to change which order the fields appear. E.g., if you rearrange forename to 2, surname to 1, and mobile to 3, the Traka Touch will read Admin Traka 07896852148 instead of the default Traka Admin.

User Custom Detail Headings
These are the eleven definable fields that appear on the first tab on the user details. Simply enter the new text into the corresponding text boxes.

• Mandatory Tick Box
  Checking this box will force the logged in TrakaWEB administrator to populate that particular field when creating a new user. E.g., if the mandatory check boxes were selected for the fields Job Role, Mobile and Email, when the TrakaWEB administrator next creates a new user, they will be forced to enter data into those fields which will be marked by a red asterisk (*) before they are allowed to continue as shown in the example below.

• Duplicate Check Tick Box

Checking this box will allow TrakaWEB to search if the identical credentials have been entered against the same field to another user before the details are saved, e.g., if the duplicate check box was ticked for the field 'Mobile' and a TrakaWEB administrator is creating a new user and attempts to enter a mobile number that is already assigned to another user, TrakaWEB will inform you and will not allow you to continue.

3. Once you have selected the required options, click the Save and Return button to go back or click the history tab to view past records of changes you have made to each field.
   
   History Tab
   
   This tab keeps a record of all the changes made to each field name and the user who made them. This is useful if you ever want to know what the field titles used to be.