Common Item Access Groups

Item Access Groups with the ‘Common Group’ option ticked in TrakaWEB will be known as a ‘Common Item Access Group’. This will be used to apply a common access right to all Items that are a member of the group that can be shared across multiple systems to which the item can be returned. For more information on Item Access Groups, refer to the Item Access Groups section.

NOTE: The ‘Common Group’ option will only appear if one or more systems are configured with RRMS in the TrakaWEB database.

1. From the Navigation Menu, select Items, and then Item Access Groups.
   
   
   

2. At the Item Access Groups page, click on the Create button.
   
   

3. At the next screen enter a name for the New Item Access Group in the blank field and then click on Save.

4. To create a common Item Access Group, place a tick in the Common Group checkbox. If all the systems defined in TrakaWEB have RRMS enabled, the Common Group option will be ticked by default.
   
   

5. Make sure that the selected Common Group Type is Random Return to Multiple Systems.
   
   

6. Click on the Save button.

7. Next, click on the Region tab.
   
   Regions control the visibility of the Common Item Access Group in the same way as a standard Item Access Group.
   
   
   
   The Region will also determine which systems the associated Items of the common Item Access Group can be returned to. For more information on Regions, refer to the Regions section in this document.
   
   NOTE: If an Item is returned to a RRMS system that is outside the scope of the Common Item Access Group's regions, the Item can be returned but will no longer be accessible to standard users. In this case, only an Admin User can remove it.

8. Choose the regions where your Common Item Access Group will be active and click on Save.